Executive Assistant

Location(s) USA-UT-Midvale
Job ID
2018-3765
Employment Type
Regular Full-Time
Category
Corporate Leadership

Overview

Savage is currently seeking an Executive Assistant in our Legal Group. The role will support the General Counsel and the members of Legal Group. 

 

Responsibilities

  • Handle administrative duties with minimal supervision such as managing schedules, coordinating meetings, expense reports, reconciling purchase cards, reviewing and tracking legal spend
  • Coordinate travel arrangements including making airline, hotel and car arrangements, monitoring travel and updating traveler with any changes
  • Maintain bar renewals, CLE, and subscriptions
  • Perform general office duties including making copies, filing, and distributing mail, ordering supplies, and organizing and maintaining the legal file room
  • Assist with preparation, management, and maintenance of documents and materials for various matters, including real estate, M&A, contracts, litigation, patents & trademarks and corporate entities
  • Ensure timely reporting for Legal Group metrics
  • Be highly connected to attorneys’ activities and display initiative to proactively anticipate their needs
  • Network with other executive assistants to strengthen relationships and leverage knowledge of company processes and practices
  • Responsibilities are not all inclusive and may change based on the need of the company

Qualifications

  • Superior follow-up and attention to detail
  • Ability to work quickly, but accurately
  • Excellent Proofreading skills
  • Demonstrated ability to multi-task, work in a fast paced environment, and prioritize workload
  • Ability to accomplish tasks with minimal supervision
  • Strong interpersonal and communication skills, both written and verbal
  • Experience interfacing with various levels of management including top-level executives
  • Superior organizational skills, judgment, and flexibility
  • Team player
  • Excellent customer service and telephone skills
  • Prompt storage and retrieval of information

Education/Experience

  • High school diploma
  • BA/BS degree preferred
  • Minimum 5 years of experience as an administrative assistant at the executive level

Physical Requirements

  • This position is set in an office environment where sitting and/or standing for several hours each day is required
  • Must have the ability and willingness to perform the essential physical functions of the position.

 

With more than 70 years’ experience in hundreds of locations across North America and internationally, Savage is a trusted partner for safely moving and managing mission-critical materials with worry-free consistency while creating value for our Customers. Savage specializes in rail, truck and marine transportation, logistics, materials handling and other industrial and environmental services. We Hire RightTrain Right and Treat Right, and strive to provide our Team Members with opportunities to do things they never dreamed possible.

 

Savage offers competitive benefits that include: medical, dental, vision, life insurance, short and long term disability, a retirement plan, paid time off and opportunities for growth.

 

Savage is an Equal Opportunity Employer and maintains a drug free workplace. 

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