• Executive Assistant

    Location(s) USA-UT-Midvale
    Job ID
    2018-4025
    Employment Type
    Regular Full-Time
    Category
    Corporate Leadership
  • Overview

    Savage is currently seeking an experienced and talented Executive Assistant to support our Senior Leaders. 

     

    Responsibilities

    • Handle administrative duties with minimal supervision such as managing schedules, coordinating meetings, expense reports, reconciling purchase cards, reviewing and tracking items
    • Coordinate travel arrangements including making airline, hotel and car arrangements, monitoring travel and updating traveler with any changes
    • Perform general office duties including making copies, filing, and distributing mail, ordering supplies, and organizing and maintaining the legal file room
    • Assist with preparation, management, and maintenance of documents and materials for various matters, including real estate, M&A, contracts, litigation, patents & trademarks and corporate entities
    • Ensure timely reporting for Executive/Senior Leader metrics
    • Be highly connected to Leaders’ activities and display initiative to proactively anticipate their needs
    • Network with other executive assistants to strengthen relationships and leverage knowledge of company processes and practices
    • Responsibilities are not all inclusive and may change based on the need of the company

    Qualifications

    • Professional, personable and effective communicator at all levels of the organization
    • Previous experience arranging executive schedules, acting as a gatekeeper to maximize time and efficiency
    • Assist with preparation, management, and maintenance of documents, materials and presentations for various matters
    • Demonstrated effectiveness arranging events, meetings, and executive travel, both domestic and international
    • Effective with expense reports, budgets, and other analytical data
    • Required to properly manage sensitive and proprietary information, maintaining complete confidentiality
    • Strong working knowledge of Microsoft Office, including Word, Excel, PowerPoint
    • Must speak, read and write fluent English with excellent grammar and composition skills; Spanish or other language proficiency is a plus
    • Must be willing and able to accept occasional communication and direction from the executives after hours and weekends

    Education/Experience

    • High school diploma, BA/BS degree preferred
    • Minimum 5, preferably 8, years of experience as an administrative assistant at the executive level

    Physical Requirements

    • This position is set in an office environment where sitting and/or standing for several hours each day is required
    • Must have the ability and willingness to perform the essential physical functions of the position.

     

    With more than 70 years’ experience in hundreds of locations across North America and internationally, Savage is a trusted partner for safely moving and managing mission-critical materials with worry-free consistency while creating value for our Customers. Savage specializes in rail, truck and marine transportation, logistics, materials handling and other industrial and environmental services. We Hire RightTrain Right and Treat Right, and strive to provide our Team Members with opportunities to do things they never dreamed possible.

     

    Savage offers competitive benefits that include: medical, dental, vision, life insurance, short and long term disability, a retirement plan, paid time off and opportunities for growth.

     

    Savage is an Equal Opportunity Employer and maintains a drug free workplace. 

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