• Coordinator

    Location(s) USA-AL-Birmingham
    Job ID
    2018-4596
    Employment Type
    Regular Full-Time
    Category
    Administrative - Finance
  • Overview

    The Coordinator's primary responsibilities include providing administrative support to the Operations Manager and team. 

    Responsibilities

    • Manage customer orders and inventory systems. Answering phones and assisting with customer needs 
    • Accountability for all office functions by maintaining control of ability to meet customer expectations 
    • Emails checked in morning and randomly throughout day for order status changes/additions 
    • Enters customer orders and railcar shipments in inventory and have verified by another employee prior to railcar/truck arrivals by another employee. 
    • Prepare documentation for truck arrivals and departures (Bill of Lading, Truck Arrival Checklist, Truck Departure Checklist). 
    • Insures all railcars' inbound and outbound inspections are completed before filing. Creating operation rail switch insuring all inspections are complete before releasing 
    • Faxing or scanned emails of Bill of Ladings to customers and designated parties (as required) 
    • Preparing load schedule for next day's loads  
    • Scaling trucks in and out for load weights 
    • Provide Safety Briefing to new drivers, vendors and visitors 
    • Contacts carriers to schedule pick up times for next day's loads 
    • Inform customers if truck is late for pick up 
    • Follows company/customer policies and procedures (i.e. internal controls, record retention, verifications, etc.) 
    • Answering phones and assisting with customer needs 
    • Monitoring customer inventory vs. scheduled shipments
    • Responsibilities are not all inclusive and may change based on the need of the company.

    Qualifications

    • Ability to follow directions (written and verbal) 
    • Attention to detail, self-motivated, and good organizational skills 
    • Ability to multi-task in fast paced, consistent high volume environment
    • Basic accounting knowledge and experience
    • Knowledge of MS Office Suite to include Word, Excel, and Power Point, Outlook 
    • Anticipation in regards to customer needs and terminal process flow
    • Understands the importance of professionalism and customer service 
    • Identify problem areas with customers and work with manager and team to develop a resolution  
    • Ability to conduct themselves in a professional manner at all times 
    • Ability to be flexible with work schedule, especially in regards to fluctuating shift end times

     

    Education/Experience:

    •  High School Diploma or GED equivalent 

     

    Physical Requirements:  

    • Must be able to sit for long periods of time and
    • Ability to work in office in an industrial setting 
    • Must have the ability and willingness to perform the essential physical functions of the position. 

    Savage is an innovative supply-chain solutions company. We are the leading provider of fully integrated systems, designed and operated to solve unique logistics and materials management challenges for industrial companies throughout North America.  Each of us at Savage is committed to integrity and delivering reliable, sustainable services in a safe and environmentally responsible manner.  We expect our people to be progressive, relentlessly seeking improvement; experiencing opportunities for personal growth by working for a world-class organization and leader in the industry.

     

    Savage offers competetive benefits that include: medical, dental, vision, life insurance, short and long term disabilty, retirement plan,  paid time off and opportunities for future growth.

     

    Savage is an Equal Opportunity Employer and maintains a drug free workplace.

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